So you want to host a show or race in On the Bit? Great! Player-hosted competitions are a huge part of the game's success. By following this guide, you give your event the best shot at being approved quickly so you can start accepting entries and making a little extra cash.
A racetrack is required to host race meets.
A steeplechase course is required to host steeplechases.
20 acres are required to host cross-country (eventing phase) events.
40 acres are required to host endurance races and TREC compeitions.
A show arena is required for any other type of riding, driving, or halter shows.
Stalls are not required for visiting horses when hosting shows or races.
Any player may host an event at any time in On the Bit.
If you do not own a stable with adequate facilities to host the type of event you're planning, you can ask to borrow someone else’s facilities or use an available show grounds business. No two events can be hosted at the same facility on the same day so be sure to check the calendar.
Space those events out!
Show horses must rest one day in between events. Racehorses must rest four days. Keep this in mind when planning your show or race - you won't want to overlap with another show that caters to the same discipline. Please note that, on the calendar, show approvers factor in a rest day before the show. For example, if a show spans from Tuesday to Wednesday on the calendar, it runs on Wednesday but the Tuesday will be marked out to indicate it as a rest day.
Entries must close on or before the last running day of the show.
If entries need to be extended past the show’s run date, the host is welcome to offer a brief extension and post the show at a later date. However, to avoid conflicting shows, the show’s run date will stay the same despite results being posted at a later time.
Please allow at least two weeks but no more than 60 days for players to enter your event before your run date.
Plan your dates accordingly to allow entries enough time to get organized. Show hosts may close entries up to one week but no less than midnight before the event’s run date. If you need multiple days to run results, you are advised to close entries earlier. Shows may not be posted for approval more than 60 days in advance of the run date.
All classes must have at least five entries to be run; all results must be randomized.
If a class or race has four or less entries, it is your responsibility as the event host to either combine classes (where appropriate), use ghost entries or cancel the under-filled classes. For more information on ghost horses, see below.
Please see below for the list of randomizers we recommend. If we suspect any cheating or doctoring of results, you run the risk of being expelled from On the Bit permanently.
On the Bit does not require riders or scores in results; however, as the event host, you may choose to require riders or provide scores.
Please be sure to specify the exact format you want entries in. See how other shows in your discipline(s) have asked for entering in the past; players appreciate consistent entering formats.
Regarding scores, it is highly recommended that both dressage shows and eventing events include scores as we have preferred randomizers that automatically compute them. If you are hosting an eventing event, you are required to include all three phases (dressage, cross country, show jumping).
Please note that you can only collect an Achievement for hosting your event after you have posted results on time. You may not claim an Achievement for results that were overdue two weeks or more.
Critical Thinking Before Hosting
We recommend asking yourself the following questions before posting an event for approval:
- If you don't have time to carefully think about your event details before posting, you probably don't have time to carefully run the results.
- Do your entry fees reflect the amount of prize money you will offer winners? Eventually, players won't want to enter shows that routinely empty their pockets.
- How much thought did you put into your classlist? Consider the amount of divisions you're offering in relation to the number of entries you anticipate. Are you giving entries a worthwhile event for their time and money?
- When in doubt, include more detail. Be as specific as possible when creating your classlist. For example, are you requiring riders? Will you calculate champions of divisions?
- Have you considered showing limits? Horses many only participate in 8 classes per day, with up to 4 being strenuous.
Posting an Event for Approval
Post your event on the Pending Shows sub-board
-- be sure to include its discipline prefix/s (beside the subject line), if they're available. When it is approved, a Show Coordinator will move it to to the top-level of Events to allow entries and add it to the Event Calendar. Your show must include the following information:
- SUBJECT: MM/DD - Event Name
where the date is when entries close
Code: Select all
Host Name & Host Facility
Run Date - results should be posted within one week of this date
Date Entries Close - must be before the show's run date but at least two weeks after posting (PLEASE include this in the post subject also)
Entry Fees - include who they should pay
Entry Format - specify how you want players entering their horses
The Classlist or Racecard
Ghost horses are “filler” participants used by show hosts for classes that have less than five entries. If a class has less than five entries, the host can either combine that class with another class (within reason), cancel the class or add in ghost horses before running results. Ghost horses are named something akin to “Ghost Horse 1, Ghost Horse 2, etc.” to avoid being confused with horses actually registered with the game.